Wow, today really is a special day. First, we released Beta 4 of Docear with literature recommendation, and now… we have the pleasure to present Docear4Word (Beta). The Beta of Docear4Word is a fully functional Microsoft Word Add-on to create formatted references and bibliographies in over 1,700 citation styles (APA, IEEE, ACM, Havard, Chicago, …). Similar to Zotero, Mendeley, and other reference managers we use the citation style language (CSL) and citeproc-js. However, in contrast to MS-Word Add-Ons of other reference managers, Docear4Word is not a proprietary tool functioning only with its own database. Docear4Word works with any BibTeX file from any BibTeX reference manager (at least it should ;-)). Of course, there is BibTeX4Word, a tool offering similar functionality as Docear4Word (and also working with any BibTeX file). However, BibTeX4Word is very difficult to install, not really easy to use, and there are not that many citation styles as far as we know.
So far, Docear4Word is just a Beta and it has its limitations (especially installation requires some effort) but it’s fully functional and in about two or three weeks we will publish the final version. We have to point out that Docear4Word was only tested on a single system. That means we are expecting some bugs and problems on other systems. Also, as there are so many citation styles we cannot yet guarantee that they are all working fine. So far, we have tested Docear4Word on the following system:
OS: Windows 7 Professional, 64 Bit (English)
Microsoft Word: 2010, 32 Bit, English (to find out our office version click “File -> Help”)
Docear4Word Setup: run as administrator
We are particularly interested in knowing whether Docear4Word is running on YOUR system. Please let us know your configuration and if there are any problems.
- More than 1,700 citation styles available (APA, IEEE, ACM, Havard, Chicago, …)
- Runs with Microsoft Word 32Bit and 64Bit (hopefully)
- Comfortable search function
- Option to specify page numbers
- Full reference data is stored in the Word document (document remains usable without BibTeX file)
- Live update of bibliography when new reference is inserted (no refresh needed)
- Go through references (next/previous)
- Compatible with all BibTeX files
- Based on the Citation Style Language (CSL), the same one that Zotero, Mendeley and Papers are using
Not yet implemented features on our todo list are
- Copy multiple references from Docear at once
- Add notes to citation (suffix, prefix)
- Suppress author/Year
- Push from Docear to Docear4Word
- Installer for new citation styles
- Update check
- Support for Footnotes
- Donation button
- Multiple BibTeX files
- Statistics of use of citation styles
- Drag&Drop from Docear
- Install example BibTeX file (e.g. with Docear bibliographic data)
- Export from Docear
- Insert immediately if search string matches BibTeX key (optional)
- Download Docear4Word (for registered users only)
- Unzip the file
- Run setup.exe
- If you are experiencing any problems later, run the setup again with a right mouse click on it and selecting “Run as administrator”
- Now comes the tricky part (in the final version this step won’t be necessary any more). Currently, there is no easy way to tell Docear4Word where your BibTeX file is stored. You have to specify it in the system’s environmental variables. To do so
- Open your control panel (Start – > Control Panel)
- Open “System”
- Open the “Advanced system settings”
- Open “Environment Variables” and click “new”
- Create a new variable “docear_bibtex_current” and as a value you take the path to your BibTeX file (see picture).
Use of Docear4Word
Creating references and bibliographies probably is the most annoying task a researcher has to do. Docear and Docear4Word significantly ease this process. Docear offers a database in which you enter all bibliographic data exactly once (if you have a PDF of a paper, Docear even reduces the effort by automatically retrieving some data such as the title).
Docear4Word gives you access to this database from within Microsoft Word. Just start Microsoft Word and in the “Add-Ins” tab you should see the Docear4Word icons. They should be self-explaining. In case they are not: The ‘+’ adds a reference, the list icon inserts a bibliography, the drop down box lets you select the citation style, and the circling arrows refresh all reference data.
Clicking the ‘+’ allows you selecting one or several entries from your database.
All data is inserted and formatted automatically, including the bibliography.
If you don’t like the citation syle (in this case IEEE), you can change it with two clicks to any of the more than 1,700 citation styles the citation style language offers.
That’s it :-). Feel free to post any questions and comments here in the Blog.
Download Docear4Word (for registered users only)